Event Description (for Musicians & Vendors)
Event name: Trunk or Treat at Myrtle Beach (presented by Grand Strand Local Music Industry)
Date/location: [October 31st 2025], 1782 Hwy 17 N Myrtle Beach, SC 29575
Specific setup/arrival instructions and assigned 12' x 12' spaces will be provided upon booking.
Format
- Two participation categories:
1. Musicians/Trunk Participants: Pull into assigned spaces with a vehicle to hand out treats to trick-or-treaters. Musicians may perform (performance schedule coordinated by AJ Case), sell CDs, merch, and distribute candy.
2. Vendors: Occupy a 12' x 12' space to sell products from a tent. Local businesses encouraged.
Fees & marketing upgrade
- Standard musician fee: $0 and will work for tips.
- Standard vendor fee: $50 per 12' x 12' space (use this link to pay and reserve a spot).
- Marketing package upgrade: Add $50 (total $100 for vendor space and marketing).
Upgraded participants receive:
- Daily promotional posts throughout October 2025 across Peeps Media Group networks.
- On-site promotional video produced by Dave Clayton for use in Peeps Media channels (posted to groups totaling 200,000+ members). (use this link to pay and reserve a spot and marketing)
Participant Requirements & Guidelines
- Each participant is responsible for providing and setting up all equipment and supplies required for their space, including but not limited to: tent, sandbags/weights, tables, chairs, signage, extension cords, lighting, and point-of-sale materials.
- Spaces are 12' x 12'; do not exceed assigned footprint without prior approval.
- Musicians must follow the performance schedule set by AJ Case; amplification and volume limits will be provided in setup instructions.
- Participants may sell products and collect payment on-site. Participants may also distribute candy/treats to attendees.
- Parking, load-in, and load-out procedures and times will be provided on confirmation.
- ** IMPORTANT ** NO FOOD OR FLAMES. If you want to sell food it must be approved by Brenda Young or AJ Case.
Liability, Taxes & Compliance (Disclaimer)
By participating, the Vendor/Musician acknowledges and agrees to the following:
- Independent Operator: You are an independent vendor/operator. Litchfield Collective LLC and Grand Strand Local Music Industry (and their representatives, agents, volunteers, and affiliates) act solely as event organizers/facilitators and are not employers, partners, or agents of your business.
- Payment & Space Reservation: All fees are payable as instructed at booking to confirm and reserve your assigned 12' x 12' space. Fees are non-refundable except as specified below.
- Equipment, Setup & Safety: You are solely responsible for bringing, securing, maintaining, and insuring your own equipment, displays, tents, and merchandise. This includes, without limitation, tent weights/sandbags or other ballast to prevent collapse or movement. You must follow all event setup instructions and safety directions from event staff. You are responsible for any damage or injury caused by your equipment or actions.
- Taxes, Licenses & Permits: You are solely responsible for collecting, reporting, and remitting any applicable sales taxes, business licenses, permits, or other obligations related to the sale of goods or services at the event. Litchfield Collective LLC and Grand Strand Local Music Industry assume no responsibility for your tax liabilities, license compliance, or regulatory obligations.
- Insurance & Indemnity: You are strongly encouraged to maintain appropriate general liability and business insurance covering your participation. You agree to indemnify, defend, and hold harmless Litchfield Collective LLC, Grand Strand Local Music Industry, AJ Case, Brenda Young, Peeps Media Group, Dave Clayton, their officers, agents, employees, and volunteers from and against any claims, losses, damages, liabilities, costs and expenses (including reasonable attorneys’ fees) arising from your participation, including but not limited to claims related to property damage, personal injury, food/product liability, theft, or failure to comply with laws or event rules.
- No Warranty or Endorsement: Participation in the event, and any marketing services provided by Peeps Media Group, are provided “as-is.” Litchfield Collective LLC and Grand Strand Local Music Industry make no representations or warranties regarding attendance, sales, or the effectiveness of promotional efforts. Peeps Media Group is responsible for delivering the described marketing posts and video; any questions about content, scheduling, or distribution should be addressed to Dave Clayton/Peeps Media Group.
- Cancellation & Refunds: If the event is canceled for any reason (including weather or other circumstances), participants will receive a refund of $40. A $10 deduction will be retained by Litchfield Collective LLC to cover merchant/processing fees. This is the entire refund policy for cancellations; no additional refunds will be provided.
- Conduct & Compliance: Participants must comply with all event rules, local laws, health and safety requirements, and directions from event staff. Organizers reserve the right to remove any participant for unsafe or unlawful conduct without refund.
How to Book / Contacts
- Vendor booking: Brenda Young — 720-341-6437.
- Musician booking & performance schedule: AJ Case — 843-275-9516.
- Marketing upgrade booking (Peeps Media Group): Dave Clayton.
- Booking is confirmed upon receipt of payment; specific payment instructions will be provided at time of booking.
Acknowledgment
By submitting payment and participating, you acknowledge that you have read, understand, and agree to abide by the event description, participant requirements, and the disclaimer/terms above.